Archive Portal

The archive portal serves for archiving documents and supports the user in his inquiries: Data is scanned or created in eGECKO, transferred to the archive portal and then edited and archived there. Several document management systems are integrated in the archive portal (e.g. ELO, EASY etc.): Bilateral communication between user and archive system is ensured via a standardised interface.

Valuation Types

In eGECKO accounting the freely definable valuation areas (e.g. tax law, imputed, IFRS, US-GAAP) are fully integrated into the program as an inter-application module: The user need not have shadow accounting for changed rendering of accounts, (e.g. BilMoG = German Balance Modernisation Law).
The valuation types are fully integrated in the eGECKO basic system, which allows including the valuation types even when you record the voucher. You can post deviations additively without having to create separate G/L accounts. This guarantees the user full transparency and convenient integration into reports.

Document Archive

In the integrated document archive a report is saved with a pdf-file and a headword file into a directory or into a database. These documents can be accessed within every eGECKO module at any time.

Purchase

Integrated authorisation management is used in purchase order processing, i.e. the user can only see relevant data (his own projects, suppliers etc.). Due to full integration the user may utilise master data from the AR/AP account, addresses, G/L accounts, cost units and cost centres from accounting.

The order forms, including the respective auto-texts, can be adjusted and designed individually with the report designer. You can also enter additional information, such as divergent delivery addresses. On position level you can allocate cost centres and cost units directly and link them with individual information. Purchase order processing is directly connected to eGECKO Controlling: Thus, cost centres and units, budgets and purchase commitments can be directly analysed.

In easy order freely definable order steps are stored, which allow process definition by means of the workflow module. In this way you can check, automate and document the course of processes. The delivery status (planned, partly shipped, defective) is displayed and can be managed there. The user may generate one invoice from several order positions and can still manage partial shipments nonetheless.

Extended Change-Log

eGECKO allows changes to objects (data records) to be taken down automatically. The standard change-log works on the level of single objects. Changes are taken down, isolated for every object, and can only be analysed per object.

With extended protocol you can analyse the changes on a higher level. For example, when you have changed the bank details you can create a relation to the appropriate employee (for whom you would like to make the accounts). It is especially advantageous that you can still make these connections when objects have already been deleted.

Invoice

With the delivery note manager you create and print delivery notes and finally convert them into invoice vouchers. Several invoices can be united to one invoice voucher.

In the invoice manager, vouchers are recorded and processed. We differentiate between the transactions invoice and credit note. Further to storing the sender's address, other selection criteria are set, which guarantees the correct recording of an invoice voucher. If in the article master data there is master data stored for a selected article (e.g. position text, G/L account or unit price), it will be considered automatically. If there is a tax key defined for a G/L account, it will automatically be set and the tax and gross amount will be calculated.

The close connection of the module with eGECKO Controlling and eGECKO Accounting allows direct change to the view cost accounting or financial accounting and back by means of drill-down. The module can also handle foreign currencies. Discounts and rebates on position level can be stored as absolute numbers or percentages.

Mask Designer

The mask designer allows the user to adjust eGECKO masks individually. The user can reduce the display in a way to show only those fields which are relevant to him. Moreover, he can move or re-name fields.

Project Management

eGECKO Project Management allows you to plan projects in all sizes as regards schedule and monetary aspects: All phases from order placement via order processing to the project balance are illustrated transparently. After recording the project data you can immediately generate an overview on the utilisation of the resources and on the cost and revenues depending on the project. You can create and manage several plan variants. Due to direct project management integration into financial accounting and cost accounting you can directly process and analyse the arising costs and revenues.

Report Designer

The report designer is an integrative standard part of eGecko. The module allows printing supplied standard reports, to create new reports or modify existing ones.

You can edit documents with the report designer and export them into other data formats (e.g. pdf, excel etc.).

Schedule Management

By means of the schedule monitoring manager you can monitor any dates and appointments (e.g. birthdays, deadlines) even for a length of only minutes. Furthermore you can create re-submissions and escalation chains. If an absence time is defined for a due deadline, the tasks are forwarded to the team, the leader and/or the substitute. If an appointment is not marked as edited within the defined time, an escalation chain will start in case it is defined accordingly.

Universal Interface

By means of the universal interface (USS) the user can transfer source data of different origin (CSV, XML, JDBC etc.) with little or no programming effort at all. Moreover the USS serves to output data from eGECKO, to convert provided data or to migrate from external systems.

Contract Management

Customer and supplier contracts are managed in the contract management. Further to recording contract data you can settle due customer contracts on schedule and create invoices in the invoicing modules and voucher transfers to financial accounting. The payment information on supplier contracts directly leads to financial accounting from contract management: The necessary financial accounting vouchers are created here and linked to the contract information.

Web Services

eGECKO Web Services is the interface between eGECKO and external programs (e.g. those of the user). Every application which is suitable for web service can read data from the system or add data to it.
Different functions are provided via web services, and you can exchange data with them independently from the system or the database. With interface descriptions you can create all sorts of eGECKO objects via web services (e.g. financial accounting vouchers, AR/AP accounts, cost centres).

Workflow

This integrated business process modelling allows you to split single work steps according to incidents, to allocate them to certain employees, to illustrate them and monitor them. By means of triggers you can monitor data, fields or business processes and start defined actions (e.g. e-mail notification) automatically, when certain parameters are changed. The full integration in the basic system allows access to all data fields.